Sourcing and Procurement

Sourcing and procurement play a vital role in SAP's S/4 HANA system, previously known as Materials Management in SAP ECC. This functionality is a central part of SAP that drives logistics and supply chain operations, encompassing various activities like managing material and vendor data, inventory management, purchasing, goods receiving, planning, and invoice verification.

By implementing optimized sourcing and procurement processes using SAP's best practices, businesses can achieve increased productivity and cost reduction. This ensures there are no material shortages along the supply chain. We prioritize seamless integration with finance, production planning, quality management, external warehouse management, and sales and distribution to effectively support our customers in a personalized manner.

BearingPoint’s team of experts has extensive SAP Sourcing and Procurement knowledge and experience, covering all sub-areas:

• Procurement

  Manage all procurement activities, ranging from requirement planning and procurement proposals to invoice receipt. This includes Purchase Requisition processing, Purchase Order Processing, Returns Processing, Special Business processes in Operational procurement (Intercompany Stock Transfers), Release Strategy setup, and Central Procurement.

  • Optimize procurement activities through integrated processes.
  • Manage Conditions and Price Determination.
  • Handle the Output forms of Purchasing Documents.

   

  

• Inventory Management
  • Optimize stock movements to achieve efficient warehouse operations, including goods receipts, goods issues, and transfer postings.
  • Manage physical inventory activities for goods.
• Material Requirement Planning
  • Efficiently plan your sourcing and manufacturing processes while ensuring material availability.
  • Optimize production and procurement plans.
• Invoice Management
  • Invoice Verification: Manage activities related to checking for accuracy and posting vendor invoices.
  • Perform invoice processing, including invoice verification online, document parking, invoice verification in the background, and Automatic Settlements (such as Evaluated Receipt Settlement (ERS), Consignment and pipeline settlement, Invoicing plan, and Revaluation).
  • Automate your Invoice Verification process with EDI.

  Invoice Verification via EDI process flow

  

• Supplier Management and Evaluation
  • Continuously analyze, evaluate, and monitor your suppliers' performance based on automated, real-time calculations of business documents in your operational procurement and manual questionnaires.
  • Utilize the latest S/4 HANA functionalities, which enable you to choose between supplier scores based on hard-facts (e.g., automatically detected criteria like on-time delivery) and regular evaluations, as well as soft-facts.
• Sourcing and Contract Management
  • Manage Source Assignments: Process and monitor Purchase Requisitions, manage Quota Arrangements, Purchasing Info-records, Source Lists, Requests for Quotations, and Supplier Quotations. Also, handle sourcing projects and sources of supply.
  • Manage Purchasing Contracts & Purchase Scheduling Agreements: Set up flexible workflows for Purchase Contracts and Purchase Scheduling Agreements, handle Output Management in Purchase Contracts, monitor Purchase Contract items, perform and monitor mass changes to Purchase Contracts and Purchase Scheduling Agreements, and ensure product compliance.
• Procurement Reporting and Analysis
  • Make the best purchasing decisions based on complete order history analysis.
  • Real-time reporting and monitoring.
  • Spend visibility: purchasing spend, spend variance, contract leakage, off-contract spend, invoice price variance, etc.
• Workflow and Report Srategies
  • Manage business processes covered by the Workflow in the context of the Purchase Requisition, Purchase Order, and Internal Order Workflow. Additionally, oversee stock movements related to the Reallocation Workflow and the Stand-alone approval process of Empty Shell Workflows (approved digital forms).
  • Perform maintenance of the WF Launchpad and handle open work items for specific agents.