In the B2B sector, KYB processes often fail due to complex ownership structures, fragmented data sources, and a lack of interfaces to national and international registries. Identifying ultimate beneficial owners (UBOs), in particular, currently requires a significant amount of manual effort and carries an increased risk of errors. Agree&Sign digitizes the entire KYB process: From structured company registration and automated registry integration to audit-proof UBO documentation, the platform enables a seamless, AMLA-compliant, and verifiable process. Complex ownership structures, multi-tiered chains of ownership, and cross-border corporate structures are recorded in a traceable manner and prepared in a structured format for downstream compliance audits.
Open a KYB case in a structured manner and define its scope
Agree&Sign initiates every KYB case in a structured manner: company type, jurisdiction, and risk profile are recorded, ensuring transparency regarding tasks, responsibilities, and required documents from the very beginning.
Intelligently Pre-fill Company Data
Data already on file from CRM systems, the commercial register, or previous onboarding processes is automatically imported. Customers and partners only need to fill in information that is truly missing or has changed.
Systematically Record Ownership Structures and UBOs
Complex ownership and UBO structures are mapped within a centralized, guided workflow. Multi-tiered ownership chains, foreign companies, and fiduciary structures are documented in a transparent manner.
Integrating External Registers and Data Sources
Commercial registers, transparency registers, the Federal Gazette, and international registry data can be integrated directly into the process. The information is automatically checked, validated, and reconciled with the customer’s details.
Request Missing Evidence and Documents in a Targeted Manner
Documents such as UBO declarations, shareholder agreements, commercial register extracts, or powers of attorney are requested digitally, in a traceable manner, and with clear user guidance—without any disruption in the workflow and with a complete audit trail.
Identification of Relevant Contractual Partners and Authorized Signatories
Legal representatives, authorized signatories, and other authorized signatories are identified, verified, and assigned their respective roles in the process—in compliance with the Anti-Money Laundering Act (GwG) and in an audit-proof manner.
Automated Processing and Documentation of Results
Validated KYB data, UBO structures, and supporting documentation are transferred in an audit-proof manner to legacy systems such as CRM or compliance platforms and are immediately available for downstream verification processes such as sanctions screening or risk scoring.
